The primary duties of the Co-Chairs shall include, but not be limited to:

1. Being the official spokespersons for the Organization;
2. Promoting the Mission and Objectives of the Organization;
3. Providing leadership and overall direction of the Organization;
4. Establishing, in conjunction with the Directors, Regional Coordinators, and Board of Trustees, goals for the Organization for the year;
5. Executing the set-forth goals;
6. Appointing, as needed, a Committee (as defined in Article XII “Committees") to accomplish specific goals and designate its Chairs(s);
7. Informing the Board of Trustees and JAINA Executive Committee once every two (2) months of the Organization’s recent events, current activities, and planned events;
8. Leading the Organization’s Executive Board meetings; and
9. Fulfilling their individual obligations as set forth in the YJA Operating Manual.

Prerequisites for this position:
(a) Are on the current Executive Board; OR
(b) Have served at least one prior full term on the Executive Board as detailed above; OR
(c) Have served as YJA Convention Co-Chair.

The primary duties of the Director of Education shall include, but not be limited to:

1. Initiating new projects and carrying out existing ones to increase Jain education within the membership by:
• (a) Developing and releasing content, such as videos, handouts, and quizzes, for the Organization’s primary education platforms, such as YJA Pathshala;
• (b) Crafting social media posts and e-newsletter segments surrounding Jain education and working with the Director of Public Relations to create graphics and media;
• (c) Organizing educational webinars, Jaaps, and online sessions;
• (d) Enlisting writers, reviewing materials, and writing articles for education-related segments of the Organization’s publications and those of other Jain organizations (YJUK, Jain Digest, etc.), in conjunction with the Director of Publications;
• (e) Developing creative initiatives, including competitions and spotlights, to engage youth in Jain education; and
• (f) Compiling other online Jain resources;
2. Highlighting major Jain holidays and tithis, such as Mahavir Janma Kalyanak, Paryushan, Das Lakshan, and Navpad Oli, by:
• (a) Updating the YJA Jain Panchang for major Jain holidays and tithis;
• (b) Providing educational resources related to each holiday; and
• (c) Crafting social media posts and e-newsletter segments to feature upcoming holidays;
3. Helping Regional Coordinators develop educational sessions for events and retreats, reviewing relevant material to make sure it is accurate, and suggesting areas for improvement;
4. Working with the Director of Technology to update the Organization's website with current educational materials and resources;
5. Communicating with outside parties and organizations relating to Jain education by working closely with the JAINA Director of Education, Sanghs, Pathshala teachers, interfaith organizations, youth groups, and other parties;
6. Heading up all educational aspects of the Organization’s projects and utilizing a Committee as needed to support these projects; and
7. Fulfilling their individual obligations as set forth in the YJA Operating Manual.

The primary duties of the Director of Events shall include, but not be limited to:

1. Managing the activities of the six Regional Coordinators (“RCs”) by:
• (a) Ensuring they are fulfilling their duties and goals;
• (b) Holding weekly meetings with all RCs, as well as event-planning sessions when needed;
• (c) Coordinating their efforts and connecting them with other board members as needed;
• (d) Providing them with recommendations for improvement; and
• (e) Acting as ad-hoc RC, if RC does not meet set expectations;
2. Developing and maintaining relations with local Sanghs and their leadership by:
• (a) Providing updates on the Organization’s initiatives and events;
• (b) Partnering to host events for Sangh’s youth; and
• (c) Having a presence at Sangh’s major events and during Jain Holidays by setting up booths and delivering presentations that promote the Organization;
3. Initiating and coordinating local, regional, and national events with the RCs that promote the goals of the Organization and have a religious, social, educational and/or community service component, including but not limited to:
• (a) National Dinners in the Fall;
• (b) Clothing drives and other service events in the Winter;
• (c) Retreats in the Winter or Spring;
• (d) Pre-Convention meet-ups in Convention years;
• (e) Retreats in the Summer; and
• (f) Other in-person and virtual events;
4. Serving as a liaison between RCs and other board members in the event-planning process by working with:
• (a) Director of Education to develop educational sessions for retreats and to incorporate education into other events and initiatives;
• (b) Director of Finance to develop budgets for each event and process registration and refunds for events;
• (c) Director of Fundraising to maintain and foster relations with local Sanghs;
• (d) Director of Publications to promote upcoming events and publish event highlights in newsletters, Young Minds, and the Organization’s other publications;
• (e) Director of Public Relations to design event graphics, develop outreach strategy, and promote events on the Organization’s social media platforms; and
• (f) Director of Technology to implement event-related website and mobile app requests;
5. Managing, guiding, and assisting each RC through the retreat planning process;
6. Coordinating events with other Jain organizations (i.e. YJP, JMP, YJUK, and YJS) and other philanthropic organizations;
7. Ensuring that Local Representatives are appointed in each Region;
8. Conducting event evaluations and collecting event metrics, as well as reviewing RC documentation to ensure that they are updated with lessons learned and other relevant materials; and
9. Fulfilling their individual obligations as set forth in the YJA Operating Manual.

The primary duties of the Director of Finance shall include, but not be limited to:

1. Tracking and maintaining the Organization’s finances (expenditures and revenue) in accordance with the Organization’s Constitution and JAINA’s guidelines, by:
• (a) Initiating monthly recurring payments;
• (b) Updating and maintaining Quickbooks for bookkeeping;
• (c) Developing budgets for YJA projects and initiatives in conjunction with Directors; and
• (d) Developing budgets for regional retreats in conjunction with the Director of Events and Regional Coordinators;
2. Working with the Co-Chairs and the Director of Fundraising to develop a budget for the Organization at the start of each term;
3. Preparing and providing to JAINA any relevant financial documentation;
4. Delivering reports on the status of the Organization’s finances to the Co-Chairs and Board of Trustees every quarter;
5. Actively supporting the Regional Coordinators in planning regional retreats by reviewing contracts with the Co-Chairs, negotiating discounts with vendors (if applicable) and helping budget overall expenses and revenue (e.g., food, session materials, registration prices);
6. Issuing checks to owed parties for items including, but not limited to:
• (a) Retreat expenses;
• (b) General expenses; and
• (c) Convention expenses;
7. Reimbursing Executive Board and Committee members for items including but not limited to:
• (a) Approved travel expenses;
• (b) Approved retreat expenses; and
• (c) Approved general expenses;
8. Tracking and maintaining the Organization’s assets, including, but not limited to:
• (a) Inventory and equipment;
• (b) Rewards and points; and
• (c) Future credits;
9. Issuing tax receipts for any donations made to the Organization;
10. Leading initiatives and finding innovative solutions to improve the finances of the Organization;
11. Identifying areas of saving resources by utilizing the Organization’s non-profit status; and
12. Fulfilling their individual obligations as set forth in the YJA Operating Manual.

The primary duties of the Director of Fundraising shall include, but not be limited to:

1. Seeking innovative ways to make the Organization financially self-sufficient;
2. Overseeing and implementing new and existing fundraising initiatives, such as the Giving Tuesday annual fundraiser;
3. Maintaining consistent communication with the Organization’s donors and ensuring timely follow-up;
4. Maintaining the Organization’s donor database on Salesforce;
5. Coordinating with the Director of Events to organize local events at Sanghs to strengthen relations betweens YJA and the Sanghs;
6. Leading board efforts on consistent outreach to and communication with Sangh Executive Committees and leaders, as well as YJA Board and Convention Committee alumni;
7. Managing the YJA shop by:
• (a) Planning, creating, and organizing designs for merchandise, working with the Director of Public Relations as needed;
• (b) Selecting merchandise to be sold and working with the Co-Chairs to determine pricing; and
• (c) Communicating with vendors regarding designs, pricing, website, shipping, etc.;
8. Being the primary point of contact for and developing long term relationships with external businesses and vendors, including but not limited to:
• (a) All vendors for YJA merchandise, internally and externally;
• (b) Potential advertising companies for the Organization’s website and publications;
• (c) Jain-friendly organizations that the Organization may partner with for events; and
• (d) Other businesses and organizations that share Jain values;
9. Utilizing a subcommittee as needed to support these initiatives; and
10. Fulfilling their individual obligations as set forth in the YJA Operating Manual.

The primary duties of the Director of Project Development shall include, but not be limited to:

1. Initiating and coordinating new and developing projects that have a religious, social, educational and/or community service component, by:
• (a) Developing a high-level strategy for the project;
• (b) Delegating project responsibilities to the appropriate board members, teams, or Committee members, or motioning to create a new Committee when necessary;
• (c) Conducting regular project check-ins and tracking progress towards the initial release(s) or completion;
• (d) Reviewing materials and coordinating the release of all deliverables by working with the appropriate parties; and
• (e) Tracking and documenting all processes, templates, and resources used to ensure the long-term sustainability of the project;
2. Assisting Co-Chairs in the management of Directors by ensuring they are fulfilling their duties and goals, holding regular sync-up calls and strategy sessions, coordinating their efforts, and providing them with recommendations for improvement;
3. Managing and coordinating all Project Teams by ensuring that they are fulfilling their duties and goals, conducting monthly check-ins and strategy sessions, connecting them with the Directors as needed, and providing them with recommendations for improvement;
4. Collaborating with outside parties that could assist in developing projects, including, but not limited to JAINA EC, Directors, and Committees; JAINA’s Long-Range Planning Committee; and philanthropic organizations whose missions align with that of the Organization;
5. Ensuring long-term sustainability of the Organizations’ initiatives by managing project workflow and conducting meticulous updates and documentation of the YJA Operating Manual;
6. Assisting the Co-Chairs with the Organization’s operations, when requested, including setting up board infrastructure, conducting Organization-wide maintenance and upkeep, assisting with the formation and marketing of the Convention bid packet, assuming responsibilities that are unable to be fulfilled by other Directors, and providing the Co-Chairs with recommendations;
7. Fulfilling their individual obligations as set forth in the YJA Operating Manual;

Prerequisites for this position:
(a) Are on the current Executive Board; OR
(b) Have served one prior full term on the Executive Board; OR
(c) Have served as a recognized Local Representative, Subcommittee, Project Team, or Convention Committee member with a letter of recommendation from a current Executive Board member.

The primary duties of the Director of Publications shall include, but not be limited to:

1. Advising and assisting the executive board and other YJA committees on written content;
2. Designing, editing, and publishing recurring issues of the Young Minds magazine by:
• (a) Enlisting writers, gathering content, and editing content (including, but not limited to, articles, recipes, stories, event recaps, photos, and poems)
• (b) Learning and utilizing Adobe InDesign and other design and publishing software;
• (c) Coordinating with the Director of Public Relations to curate content and promote each issue of Young Minds;
• (d) Coordinating with the Director of Technology to publish each issue of Young Minds online and on the Organization’s website;
3. Enlisting writers, gathering content, and editing content (including, but not limited to, articles, recipes, stories, event recaps, photos, and poems) for the Organization’s Medium blog, which holds all the blog posts and articles from previous Young Minds magazines;
4. Submitting updates and content to Jain Digest and other Jain publications;
5. Preparing, editing, and sending out the recurring YJA e-newsletter by:
• (a) Working with other board members to compile relevant information;
• (b) Using Mailerlite or another email marketing service to send the e-newsletter to the Organization’s members; and
• (c) Working with the Director of Technology to update the Organization’s website with the e-newsletter archives;
6. Sending the weekly YJA update for the JAINA e-newsletter;
7. Managing and consistently updating all of the Organization’s collections and community resources, including, but not limited to past webinars, videos (in conjunction with the Director of Public Relations), recordings, publications, e-newsletters, and resources such as the Networking and Restaurants databases.
8. Managing and consistently updating all of the Organization’s collections and community resources, including, but not limited to:
• (a) Past webinars, videos (in conjunction with the Director of Public Relations), and recordings;
• (b) Past publications;
• (c)Past e-newsletters; and
• (d) Resources such as the Networking and Restaurants databases;
9. Utilizing a subcommittee as needed to support these initiatives; and
10. Fulfilling their individual obligations as set forth in the YJA Operating Manual.

The primary duties of the Director of Public Relations shall include, but not be limited to:

1. Acting as the chief promoter of the Organization’s projects, initiatives and activities by:
• (a) Working with Directors to promote new content releases by creating graphics and other advertising materials;
• (b) Working closely with the Regional Coordinators and the Director of Events to promote events by creating graphics, fliers, and other advertising materials;
• (c) Establishing a protocol for all Board members to follow when submitting social media post and campaign requests.
• (d) Developing PR plans for events, initiatives, campaigns, and events; and
• (e) Maintaining and strengthening the YJA Brand;
2. Managing the Organization’s social media platforms (Facebook, Instagram, Twitter, LinkedIn, Snapchat, TikTok etc.), by:
• (a) Designing, reviewing, and scheduling posts for all projects, initiatives, and activities; and
• (b) Responding to messages and requests sent to the Organization on any platform;
3. Creating and keeping regularly updated a posting calendar for all of the Organization’s social media channels and communication outlets;
• (a) This includes actively advertising (emails, phone calls, social media) the Organization’s events and projects;
4. Assisting in drafting and editing public statements made by the Organization;
5. Acting as a liaison for the Organization and outside entities, communicating the Organization’s updates, and initiating joint projects with the aforementioned entities. These entities include but are not limited to JAINA, YJP, YJUK, YJ Perth, YJ Nairobi, and Jain Digest;
6. Utilizing relevant analytics and tracking data to constantly document and improve upon the Organization’s digital and advertising reach;
7. Maintaining the Organization’s media archives including, but not limited to,
• (a) Photos from events, in conjunction with the Director of Events and Regional Coordinators;
• (b) Videos, in conjunction with the Director of Publications;
• (c) Public statements made by the Organization; and
• (d) Press or media coverage;
8. Utilizing a subcommittee as needed to support these initiatives; and
9. Fulfilling their individual obligations as set forth in the YJA Operating Manual.

The primary duties of the Director of Technology shall include, but not be limited to:

1. Maintaining yja.org and all its functions, including but not limited to updating website content and improving/re-designing areas as needed;
2. Improving and maintaining the Organization’s backend infrastructure to help other Board members increase productivity and efficiency;
3. Helping other Board members utilize new technology platforms that improve the Organization’s work and reach to membership;
4. Actively exploring new tools, platforms, and methods related to technology to bring to the Organization;
5. Maintaining the overall health of the Organization’s technology infrastructure by:
• (a) Overseeing infrastructure;
• (b) Ensuring renewal of all domain names; and
• (c) Maintaining the security of all databases, admin resources, and other sensitive information;
6. Consistently and accurately updating all pages of the website as requested by other board members. Examples of this include:
• (a) Working with the Regional Coordinators and Director of Events to update all region subpages and event pages;
• (b) Working with the Director of Education to update all education-related pages;
• (c) Working with the Director of Publications to update all publications-related pages and archive all past newsletters; and
• (d) Working with the Co-Chairs and Director of Public Relations to update all Organization-wide announcements and banners;
7. Working with the YJA Mobile Application team to regularly maintain and update the application;
8. Heading up all technology aspects of projects being undertaken and utilizing a committee/project team as needed; and
9. Fulfilling their individual obligations as set forth in the YJA Operating Manual.

The primary duties of the Regional Coordinators shall include, but not be limited to:

1. Being effective spokespersons for the Organization and serving as the primary point of contact for all members in their respective region by:
• (a) Reaching out to new members in the region and connecting them with existing members;
• (b) Acting as the liaison between members of the region and the Executive Board to communicate current events and initiatives; and
• (c) Forwarding ideas and concerns from members of the region to the Executive Board;
2. Managing and engaging a team of Local Representatives (“LRs”) by:
• (a) Appointing LRs and confirming their interest in helping support YJA;
• (b) Informing the team of LRs of their duties, goals, and responsibilities;
• (c) Conducting regular meetings with LRs;
• (d) Acting as the liaison between LRs and the Executive Board to communicate current events and initiatives;
• (e) Ensuring they are meeting their goals and responsibilities;
• (f) Completing an LR’s tasks in the event they become unresponsive; and
• (g) Overseeing projects initiated by LRs;
3. Being the primary organizers, with their Local Representative teams, of local and regional events that promote the goals of the Organization and have a religious, social, educational and/or community service component. Guidelines include:
• (a) Hosting consistent local events throughout the region and at least one (1) regional retreat; and
• (b) Following the event-planning process, including coordinating the details of the event with the LRs; promoting the event to members of the Region on social media, on the Organization’s website (including the respective region’s webpage), and through other forms of outreach; and ensuring that the event is successfully held and executed;
4. Developing and maintaining relations with local Sanghs, local youth groups, and their leadership by:
• (a) Establishing contact with leaders at local Sanghs and their youth groups (or active youth at the local Sangh) and meeting with them in-person (if possible)
• (b) Providing them with regular updates and asking them to support and promote the Organization’s events and initiatives;
• (c) Maintaining regular contact and working closely with the local youth groups and/or Sangh leadership by co-hosting events, promoting youth involvement in community programs, and sourcing ideas for events which the Organization can participate in or host; and
• (d) Promoting and encouraging local youth to attend the local Sangh’s events, including major holidays such as Diwali, Mahavir Janma Kalyanak, and Paryushan/Das Lakshan;
5. Managing their respective region’s social media accounts, including its Facebook group, Instagram page, and regional and city GroupMes, as well as the regional webpage;
6. Fulfilling their individual obligations as set forth in the YJA Operating Manual.